Collaboration Software
Coordinating tasks between office-based employees and those who are working at home could be a daunting task for today’s project managers and entrepreneurs. Managing team members from different geographical locations could even pose a barrier to achieving the project’s goal and objectives. Thus, this calls for managers and team leaders to arm themselves with tools that could make their job easier and allow them to better manage tasks within their teams. One of the applications that could benefit them is project collaboration software.Below are the top five things to look at when selecting project collaboration software.
1. Easy to Use
Most project managers look for a project collaboration application that is user-friendly and can be easily adopted by multiple users without the need for a specialized training. Project collaboration software can be considered easy to use if it allows users to encode important data more efficiently and lets them easily maintain data as the business undergoes changes. User-friendly solutions for project collaboration also enable team members to quickly extract data in a usable format. Project managers and their teams can better accomplish tasks if project collaboration software is easy to navigate.2. Promote Communication and Collaboration
Team members involved in a certain project need to accomplish complex tasks. In order for such tasks to be done, they need project collaboration software solutions that let them communicate and work together more efficiently. Project collaboration software features email notification functions, chat rooms, web conferencing tools and bulletin boards that help project managers quickly and effectively assign tasks and allow team members to better communicate among themselves. Such features also let team leaders and their members to quickly address issues that arise.3. Facilitate Task Management
Online calendars, custom task reports, statistics and Gantt charts are among the features of project collaboration software. Such tools allow managers to create and delegate assignments, alert their members or employees for project deadlines, schedule meetings and track whether a project is scheduled to achieve certain milestones. Moreover, these features could help reduce time, money and energy spent on tracking the progress of a project.4. Manage Documents More Efficiently
Project collaboration software allows users to easily upload documents to their projects and download the shared files easily. Some applications ensure the security of confidential files by allowing users to lock documents to prevent them from being deleted or altered by other users. Moreover, applications for project collaboration give managers and employees to revise their files in order to improve accuracy with the help of editing tools. Effective document management can also be achieved if software has tools that can help eliminate email clutter.5. Hassle-Free Adoption
Most project managers prefer project collaboration applications that can be accessed online or can be deployed on an intranet. Web-based collaboration applications are hassle-free as they spare users from conducting software installation and promise to facilitate access-control. Moreover, such software platforms do not require users to make updates or maintenance.Project managers and entrepreneurs seeking to adopt project collaboration software in their projects and businesses can consider these factors when comparing and choosing the best application that promises to help them achieve milestones, accelerate workflow, encourage collaboration and get the job done more effectively.
One of the applications that satisfy the above-mentioned qualities is Plantern.
